How to Say Goodbye to Rework: 4 Ways to Streamline Specification and Procurement Data

Manage FF&E specification, procurement, and product data at scale. Take on bigger projects with confidence and grow your firm with  FohlioSchedule a demo or book a consultation with one of our account managers to explore these features today.

“Almost all quality improvement comes via simplification of design, manufacturing, layout, processes, and procedures.”

– Tom Peters

High-quality data is the best friend and ultimate asset of any company. 

But that doesn’t necessarily mean that all data is beneficial for the growth of your business. That’s why streamlining became a well-known means to improving business operations.

What is streamlining? 

Streamlining is the method of maximizing the quality of outputs from any process within an organization. Digitization, automation, activity simplification, and the elimination of unnecessary steps through the use of digital tools are some of the methods you could use to streamline data. Streamlining is the process of refining. Reduced expenses and increased output and revenues are the goals of any enterprise and streamlining data is in line with that end goal. When you streamline your data, you can dedicate more resources to the more difficult tasks, such as creating a standard model for the entire organization.

Were here today to present you with a couple of solutions that can help you get jumpstarted on streamlining your company data. 

Read: How to Organize Specification and Procurement Workflows in One Place, According to OCG [Case Study]

Use flexible tables

Combine different types of information, however you want. This means that you can finally forgo the days when you had to rely on spreadsheets, emails, and hard copies from 2 years ago. You could reduce time spent on copying and pasting information, and searching for 30-minute long tutorials on Youtube just to figure out a formula you would have to manually build into your spreadsheets by yourself. 

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Build your own asset library through Fohlio’s data management software. Organize all the information you need in one place. Bonus: You also don’t need to worry about the bits of information that you have to update one by one. We can do the batch updating for you.

Look for a tool that can manage multiple workflows in one place

Having your team in one platform is a good way to reduce time spent on guesswork, rework and data migration. 

Read: How to Keep Your Whole Team on The Same Page, From Specification to Construction 

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Track multiple workflows in Fohlio. Have different teams access the same information. Have a central source of truth to keep your team up to date on project progress and performance. 

Take advantage of centralized status updates

When you don’t have a tool that can track the different parts of your project, this can cause a lot of things to go haywire. Tracking purchase orders, deliveries, invoices, and returns manually is frankly, exhausting and overwhelming. This also makes your process flawed because it’s so prone to data migration and human errors. Status updates give you an overview of your project progress and will keep track of the little details for you. This helps you stay in sync with everything that’s going on without having to rely on spreadsheets and manual tracking. 

Read: 5 Ways to Lower Procurement Costs: Streamlining Your Procurement Process (OpEx)

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Send P.O. and track invoices in one place. 

Incorporate report builders into your process

Creating professional-looking reports is a tedious process, moreover, it can take a lot of time. Formatting the tables, cropping the reference images, copying and pasting the information from the spreadsheet to the report document is a long and boring procedure that can take 30 minutes to an hour per report. If you ask us, this time could be better spent on other important things. Report builders let you compress the time from an hour-long to a minute. It could even do a better job with the accuracy of information because it’ll be taking the data from your standard library.

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With Fohlio’s report builder, you can automate reports. You can customize the viewable information on the report according to the data points you need, format it, download, and send. In a snap of your fingers. 

Manage FF&E specification, procurement, and product data at scale. Take on bigger projects with confidence and grow your firm with  FohlioSchedule a demo or book a consultation with one of our account managers to explore these features today.

 

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